Please read over the Festival Rules, Terms & Conditions before filling out and submitting your application. By submitting your application and payment you agree to and understand the Festival Rules, Limitations, and Procedures. Please note that you must pay the Booth Site Fee and non-refundable Jury/Application fee at the time of application.
Application Process
- Complete the online application form
- Provide detailed information about your booth, products/services, and category
- Attach necessary documents or images to support your application
- Apply before the deadline
- Once approved, your card will be automatically charged
- Application fees are $10 and non-refundable, even if wait-listed or not approved
Vendor Acceptance Terms
- We review each vendor application individually, considering product type, display quality, location, community reviews, and professionalism
- Vendors agree to promote and share event promotions through their own marketing channels
Setup and Breakdown Information
- Setup begins at 8:30 am
- Booth breakdown commences after the event ends at 3:00 pm
- Fully packed and cleared out by 4:00 pm
Space and Display
- Vendors will be given a 10x10 outside space
- Vendors must stay within designated space limits, including display racks and tables
- Bring your own tent, table, and chairs
- No tent stakes allowed; tent weights are REQUIRED for safety
Event Protocol
- Space assignments provided at check-in only
- Vendors must comply with setup timelines, remove vehicles by 15 minutes before the event, and remain open during official hours
- Booths should remain open and staffed for the duration of the event
- Vendors must furnish their own cash bank and credit card processing if they wish to take credit cards
- Dispose of waste responsibly and leave your space clean
- Vendors must comply with all state and federal laws, regulations, and sales tax requirements
Compliance with Laws
- Vendors must comply with all applicable laws, regulations, and ordinances, including but not limited to health and safety regulations, tax laws, and consumer protection laws
Electricity
- None provided and none available; quiet generators are necessary if electricity is needed
Rain or Shine Events
- This event occurs rain or shine; vendors are expected to attend regardless of weather
- No refunds or credits will be given due to weather conditions
Acts of God
- Shop and Stroll Markets and its affiliates shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor fire, strikes, or lockouts
Weather Policy
- The event will take place rain or shine, unless conditions are deemed unsafe by the event organizers
- All vendor fees are non-refundable, regardless of weather conditions
- The event organizers will not be held liable for any damages or losses incurred due to weather conditions
- Vendors are responsible for securing their own displays and merchandise during windy or rainy conditions
- The event organizers reserve the right to cancel the event in the case of severe weather conditions
- If the event is cancelled, vendors will not be entitled to a refund
- The event organizers will make all decisions regarding weather-related cancellations or modifications to the event
Refunds and Cancellations
- No refunds or credits will be given under any circumstances
- If a vendor cancels or fails to participate, they forfeit their payment
Release and Waiver
- By participating, vendors consent to being photographed, recorded, and waive claims against Shop and Stroll Markets, its employees, successors, volunteers, building owners, and tenants
- Vendors are responsible for damages caused by themselves or their employees
Marketing and Photography
- Shop and Stroll Markets reserves the right to take photographs or videos of vendors' products and displays for marketing and promotional purposes
- - Vendors grant permission for the use of such images and agree to hold harmless Shop and Stroll Markets and its affiliates from any claims or damages arising from the use of such images
All vendor fees are NON-REFUNDABLE. NO EXCEPTIONS this includes canceled events due to bad weather! We do not allow CREDIT TRANSFERS for any event.
WEATHER POLICY: While most of the time all markets are RAIN or SHINE! There is a chance the weather will be severe or have thunderstorms and compromise the safety of others! The safety of vendors and patrons always comes first! In the chance of weather cancellation, we have a NO REFUND / NO CREDIT policy.
Parking
- Follow event signage and instructions
- Vendors will be directed to a designated parking area to check-in and unload their booth
Vendor Conduct
- Vendors are expected to conduct themselves in a professional and respectful manner at all times during the event
- Vendors must comply with all instructions from event staff and security personnel
Food Management
- Food vendors must comply with local health and safety regulations
- - All food products must be prepared and stored appropriately to ensure freshness and quality
- - Food sampling is encouraged, but please ensure sanitary practices are followed
- - Food Vendors will conduct sales of products or goods directly with the event consumers and shall retain 100% of the proceeds
Food Truck Menu
- Food trucks and food vendors are only allowed to sell items submitted on their application and approved by Shop and Stroll Markets
- Any menu changes must be approved before the festival
Entire Agreement - This Agreement constitutes the entire understanding between the parties and supersedes all prior or contemporaneous agreements or understandings, whether written or oral, and merges all prior negotiations and drafts.
